Bulk Add Users to Course Groups

Bulk Add Users to Course Groups

OVERVIEW

You can add a large number of existing users to course groups by uploading a text (.csv) file to perform a bulk action. In order to bulk upload users to course groups, these groups must already exist in the relevant course on your Pluto LMS.
USE CASE EXAMPLE:

Bulk adding users to course groups in a Learning Management System (LMS) used for internal staff training can offer several benefits, including saving time, ensuring consistency, and improving administrative efficiency. Here's a use case example illustrating these advantages:

Employee Onboarding

Imagine a large corporation with hundreds of new employees joining each month. The HR department and training team need to onboard these new hires efficiently by providing them with access to various training courses, resources, and materials through their LMS. Here's how bulk adding users to course groups can be beneficial:
  1. Time Efficiency: Without the bulk adding functionality, the HR team would need to manually add each new employee to the relevant course groups one by one. This process would be time-consuming and prone to errors. With bulk adding, HR can simply upload a spreadsheet with the names and details of all new hires, and the LMS will automatically assign them to the appropriate course groups. This saves a significant amount of time and ensures a swift onboarding process.
  2. Consistency: When onboarding a large number of employees, it's crucial to ensure that they all receive consistent training experiences. Bulk adding users to course groups ensures that every new hire is enrolled in the same set of mandatory courses and resources. This consistency helps maintain quality and compliance with company policies and standards.
In conclusion, the ability to bulk add users to course groups in an LMS used for internal staff training is highly beneficial, particularly in scenarios like employee onboarding in large organizations. It simplifies the administrative tasks, ensures consistency, saves time, and supports scalability, ultimately contributing to a smoother and more efficient training process for new hires.

FILE FORMAT AND INPUT FIELDS REQUIRED

You can use the bulk upload template attached at the bottom of this page. Simply add the usernames, group names and course short name to the template.

For example:


Note:
  1. The group names must be exact matches to that recorded in your LMS. In the relevant course, this can be found in "Course admin" > "Users" > "Course groups

  1. The course short name must be an exact match to that recorded in your LMS. In the relevant course, this can be found in "Course admin" > "Edit settings."

BULK UPLOAD USERS TO GROUPS

Step 1: Click on "Site admin", followed by "User management", then "Bulk upload users."





Step 2: Upload your populated CSV file and then click on "Bulk upload users via CSV."



Step 3: Review user information.

Note: to ensure that you do not create new users by mistake, select "Update existing users only" as shown below. 



Once you're happy, you can click on "Bulk upload users via CSV" to complete the upload and see your upload results.



Before performing this bulk action, we encourage creating a test course with test users and performing a test bulk upload in case you make a mistake. 

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