Prevent File Download

Prevent File Download

OVERVIEW

Pluto LMS does not have a native file download prevention tool, however, you can use a 3rd Party tool such as Google Drive to prevent files from being downloadable. You can then embed the share code into your course for students to view your files (but not download them). 

Use Case Example:

Let's say you have a propriety PDF business guideline that you wish to share with your learners within a course, but you don't want them to download it, to help reduce the risk of sharing information externally, you as the training manager can use this feature to enhances data security and protect proprietary materials while delivering a comprehensive and controlled learning experience within the LMS environment for your users.

UPLOADING YOUR FILE TO GOOGLE DRIVE

Learn how to upload PDFs, Word Docs, etc to Google Drive here: 

  
Need more help? Contact Google Support

Step 1: Right-click on the file you wish to upload, then select "Share."

OR, Go into the document, Click on 'File' (top left) > Hover over 'Share' > 'Share with others' 
(See B. Step 1 for reference).



Step 2: Click on the gear icon.



Step 3: Ensure that you untick the option shown below. Then click the back arrow icon. 



Step 4: Ensure that you set your link to be shareable with (1) 'Anyone with the link', and (2) then copy the link.



Step 5: Add this link to your course and set the display settings to either "pop-up" or "new window."



Click 'Save and display' and your file should then 'Pop-up' as a window on the screen when clicking on the link (as per the display chosen).

Tip: When opening the Google Drive File link, ensure that the download option is off as been below: 



B. EMBED FILE INTO PAGE

Step 1: Open your file in Google Docs, then select "File", followed by "Publish to the web."




Step 2: Follow the prompts to get your Embed HTML code.  



Step 3: Create a Pluto LMS page. Give your page a name and click the HTML code </>, as shown below, and paste the embedded code that was copied.



Optionally, you can adjust the embed size, insert width="100%" height="800px" (or your preferred size) after the iframe tag as shown below:



Once you're done, click on the </> symbol again to embed your link.

Scroll down and click on "Save and display" to view your embedded file.



Your embedded file will then be displayed similarly to the screenshot below.